Team Alberta is comprised of athletes, coaches, managers, chaperones and Mission Staff.
Team Alberta is currently recruiting for a Chef de Mission (learn more). With the selection of the Chef de Mission recruitment will take place for chaperones and additional Mission Staff members. The following outline responsibilities for Chaperones and Mission Staff.
All Team Alberta Athletes, Coaches, Managers, Chaperones and Mission Staff have an obligation and responsibility to refrain from comments or behaviour, which are disrespectful, offensive, abusive, racist, or sexist. As a coach you have many roles and numerous tasks to perform. You have a tremendous overall responsibility to instil in participants a lifelong love of sport and physical activity, and the enduring values of fair play and respect for others.
Chaperone Roles and Responsibilities
Prior to Games:
- Provide copy of completed registration form and signed Code of Conduct.
- All participants on the coaching staff should share roles and responsibilities. As a chaperone you must be aware of all your roles and responsibilities on the team.
- Be aware of all athletes you are responsible for, with:
- Clear and completed registration forms
- Parental/guardian signature (all athletes under 18 years of age)
- Alberta Health Care numbers
- All medical information, physician medical report may be required
- Allergies and reactions, identify medication if required
- Dietary Consideration
- Emergency Contact number
- Signed waiver forms
- Copy of Status/Métis Card (all athletes must produce ID cards when required)
- Ensure that all the athletes you are responsible for have read and understand the Code of Conduct and accept the consequences and repercussions should they violate any of the provisions with the Code of Conduct.
- Chaperone will be required to sign form identifying athletes (names of athletes) they are responsible for.
At the Games:
- Be prepared to work some long days and odd hours.
- Be familiar with and sensitive to concerns that the athlete may experience.
- Liaison daily with coaching staff for updated bus schedules, game schedules, and any changes that may occur.
- If chaperoning in athletes’ village, a sign in sheet will be available for curfew. Report immediately to Dorm Supervisor in male/female dorm if someone has not returned by curfew set by Host Society.
- Report any injuries or incidents that may occur in the dorms immediately to Dorm Supervisor.
- In cases where athletes have misbehaved, arrived at the dorm after curfew, etc. the chaperone will be part of the disciplinary procedure.
- The chaperone must be present at competition in the event there is an injury to one of their athletes and will be required to accompany the athlete to the hospital.
- The chaperone is required to ensure all athletes in their care, board the right buses or planes for home.
Mission Staff Roles and Responsibilities
The Team Alberta Mission Staff provide the primary link between all components of the North American Indigenous Games and the sports to which they are assigned. Mission Staff are the key contacts for the sports leading up to, during and immediately following the Games. This approach enables Alberta’s athletes, coaches and managers to concentrate on training and the competition at the Games.
At the Games
- Upon selection attend meetings Mission Staff meetings and a two day retreat (mandatory)
- Become familiar with coaches and manager of your sport, their approach to the Games, their team and their commitment.
- Discuss with the coaches and manager how you can best help them prior to and during the Games (i.e. conference calls, Team Alberta information, equipment needs, etc.
- Attend sport selection competitions and/or training events and introduce yourself to the team. Take the opportunity to get to know the athletes and provide them with pre-Games and Games information.
- Liaise and follow-up with your sport regarding important deadlines (i.e. to ensure their completed registration forms are submitted on time). Know the forms and procedures and provide assistance to your sport if they need it.
- Ensure that you have a good general knowledge of the sport technical package.
- Familiarize yourself with the Team Alberta Code of Conduct, Guidelines and Procedures before the Games. You will be responsible for reviewing this with your teams, including any Team Alberta rules, policies and procedures.
- Communicate pertinent North American Indigenous Game sand Team Alberta information to the sport coordinators and coaches/managers, field questions, provide clarification and assist with issues if they arise
- Assist the Chef-de-Mission and Assistant Chef-de-Mission with administrative requirements, e.g. registration, travel arrangements, etc. and other related duties as needed
- Bring a copy of all important team information and correspondence with you to the Games.
Keep cell phone numbers of your coaches and managers and Mission Staff with you at all times (this will be laminated on your accreditation badge).
- Know the transportation routes and locations to your practice and competition venues.
- Find out where your team’s equipment will be stored and where it can be repaired.
- Find out where the closest laundry facilities, sporting goods store, etc. are in case your team needs it.
- Confirm practice, training and competition schedules for your team and ensure that changes are communicated to the team immediately. You will be supplied with information in your mission box.
- Greet your team upon arrival and assist the coaches, manager and athletes to move into the Athlete’s Village.
- Take the coaches to the training and competition venues.
- Show the coaches and manager the Mission Office (a Coaches and Managers meeting will take place to explain Mission Office information and procedures).
- Respond to sport requests and requirements in a timely manner.
- Arrange daily meetings with the Team contact (Manager / Coaches or both) to keep them up to date on Host Society and Team Alberta information and developments.
- Attend all sport practices and competitions.
- Attend all technical meetings for your sport.
- Act as the liaison between Team Alberta, the Host Society and your sport.
- Ensure that transportation arrangements and equipment arrangements are confirmed.
- Coordinate with your team regarding when they will require box lunches or dinners.
- Attend Mission Staff meetings every morning and brief your sport afterwards.
- Work shifts at the Mission Office, as required.
- Write the Wave article for the newsletter.
- Marshalling at the Opening and Closing Ceremonies
- Complete a Mission Staff evaluation
- Follow up on any outstanding matters with the sports resulting from the Games
- Attend Post-Games evaluation meeting September 2014
- Strong organizational skills and able to multi-task;
- Creative problem solving and conflict resolution skills;
- Ability to work independently and as a supportive member of the Mission Staff team;
- Solid communications and people skills. Mission staff are the conduit of information between their team coaches, managers and athletes and Team Alberta Mission staff must be able to effectively communicate with Host Society volunteers, requests from coaches, athletes and parents and manage issues at the Team Alberta Mission Office at the Games;
- Strong oral and written communication skills (French is an asset);
- Able to work under pressure in a stressful environment for an extended period of time;
- Good general health;
- Alberta Class 5 Driver’s License
- Comfort in a MS windows environment, MS Office software and internet experience;
- Committed to comply with the Team Alberta Code of Conduct and drug-free sport.
- Mission staff are required to go through a Criminal History Check;
- Previous experience as an athlete, coach, administrator, volunteer or mission staff in a multisport games environment is an asset;
- Ability to exercise judgment, tact and discretion, empathy, humility, a sense of humor, positive attitude, high energy, enthusiasm and dedication to the pursuit of excellence.
- An unbelievable experience! The North American Indigenous Games is a unique opportunity for people who love sport and above all are supportive of athletes and their pursuit of excellence.
- Opportunity to network with other professionals in the sport and recreation system.
- Opportunity to meet people from other Provinces, Territories and the United States while experiencing multi-sport Games.
- Travel, food and accommodations costs for Team Alberta meetings, events, attendance at team camps and during the Games is
- Mission Staff will receive a Team Alberta ceremonial clothing package, pins and other benefits.